Questions & Answers
Here you will find some of the most common questions and
their answers about the iEMSs 2008 Congress, but if you have
further trouble, contact iEMSS 2008 Convenor.
How can I submit my contributions to the Congress?
Two clearly different paths for sending submissions:
- Session abstracts (as a first step) and full session papers (final step) must be sent through the Web Conference Management Tool (WCMT)
- Workshop position papers and workshop abstracts must be sent through the Workshops Discussion Space (WDS)
Which are the different ways of participation in the Congress?
Types of Congress participants:
Congress participants are of 4 types:
- Attendees: people attending whatever event (session, workshop, plenary talks, etc.) in the Congress but no really contributing with any session paper neither any workshop abstract nor position paper
- Session contributors: people contributing to a sesion with a paper (and previously with an abstract)
- Workshop contributors: people contributing to a workshop with an abstract or a position paper
- Session & Workshop contributors: people contributing both to a sesion with a paper (and previously with an abstract), and also to a workshop with an abstract or a position paper.
How can I register and pay the conference fees?
Roadmap for registering & payment at the WCMT:
All Congress Participants must undertake the registration and payment with the WCMT.
- Attendees: they must use the WCMT only to register and pay. Thus, they will only need to follow step 1 and step 3 of WCMT instructions.
- Workshop Contributors: they must use the WCMT only to register and pay. Thus, they will only need to follow step 1, step 2a and step 3 of WCMT instructions.
- Session contributors: they must follow the three steps of WCMT instructions, so that they must send the session contribution through the WCMT (step 2b), and also they must register and pay (steps 1 and 3).
- Session & Workshop contributors: they must follow the three steps of WCMT instructions, so that they must send the session contribution through the WCMT (step 2b), they must send their workshop contribution through the WDSW (step 2a), and also they must register and pay (steps 1 and 3).
Do I need to register co-authors of a session abstract/paper?
Assignment of co-authors is not ever needed:
The assignment of co-authors is not even necessary unless the main author is not presenting the paper. In that case, it is mandatory that the co-author who is presenting the paper be assigned as a co-author, in order that she/he can be registered and make the appropriate fee payment for the congress. If other co-authors are attending the congress, and thus, they also need to make their fee payment, they must be registered as co-authors.
Thus, it is important to list coauthors especially when a coauthor is expected to attend the conference and deliver the paper in place of the person who submitted the abstract. Anyway, the association between paper and authors can be done at any stage by the person who originally submitted the abstract.
How can I post a Workshop Position Paper or a Workshop abstract in the Workshop Discussion Space?
Workshop Discussion Space (WDS) operation:
The idea of the workshops track is that they are a "not so formal" track as the sessions track. That is to say that workshop organisers can manage themselves all the process as they want. Of course a workshop abstract reviewing process will be done, and the workshop deadlines must be satisfied.
For that reason, a Workshop Discussion Space (WDS) was created for each workshop. Each WDS is protected against editing and uploading with a password which is known by the Workshop organiser main contact. Please contact her/him to receive the password. A template was created for Workshop organisers and workshop participants. Concretely it were created:
- One template for uploading/downloading the Workshop Position Paper (WPP): Position paper under discussion
- One template for uploading New Abstracts: New Abstracts
- One template for Abstracts already uploaded
I hope this will help you. If not, contact the workshop organiser to receive further and specialised instructions
What will be appearing in the Proceedings of the Congress ?
Proceedings of the iEMSS 2008 Congress:
In the Electronic Proceedings of iEMSs 2008 Congress will appear:
- All accepted session papers
- All accepted workshop position papers
- All accepted workshop abstracts
provided that, at least, one author of each contribution will have paid the registration fee for attending the Congress